Guide for Newly Admitted Graduate Students

Graduate Student Information

Welcome, New Grad Students!

Congratulations on your acceptance to the Nell Hodgson Woodruff School of Nursing at Emory University, one of the most prestigious nursing programs in the country! This website contains information critical to finalizing your student requirements. Please bookmark this site and check back often for important updates.

For questions pertaining to the MSN program and/or program requirements, please contact nursingquestions@emory.edu.

Download a printable Admitted Students Checklist.

Important Dates

March 1, 2017

Tuition Deposits Due
A tuition deposit of $300 is required on or before 5p.m. March 1, 2017 to reserve your space in the class. After March 1st, the deposit amount will be $400. This deposit will be deducted from your first semester tuition bill.

Pay Deposit
July 1, 2017

Student Release Form Due

 
August 1, 2017

Clinical Compliance Items Due
Student Health Information Due 
EmoryCard ID Picture Due

 
August 21, 2017

Specialty On-Boarding (Mandatory for all Graduate Students)

 
August 23, 2017

First Day of Classes

 

General Information

EMAIL

  • Your new Emory University email address is your OPUS ID@emory.edu; your password for OPUS and your email will be the same. You will be notified when you are able to access your Emory email account. You are responsible for accessing, reading, and responding to communications sent to your Emory email, accessible here. It is highly recommended that you check your Emory email daily.

OPUS

  • Online Pathway to University Students (OPUS) is the online student information system through which you can update your personal information, view your financial aid, access your student account or student record, and perform other functions.
  • You are able to update your mailing address, email addresses, and phone numbers in OPUS. We highly recommend that you update your preferred mailing and email addresses as soon as possible. 
  • You should also make sure that you are signed up to receive emergency alert notifications from Emory University.  You can do so by logging into OPUS and clicking on the Emergency Alert link under the Personal Information tab of your OPUS homepage.

HOW TO SUBMIT YOUR FINAL TRANSCRIPTS

  • If you still have outstanding prerequisites, please send an updated transcript with those grades as soon as possible. If you do not complete your courses early enough to have an official transcript mailed, you must bring an official transcript with you to Orientation. Failure to provide a final transcript documenting completion of all prerequisites will result in withdrawal from classes.

BILLING

  • Billing is in progress, and you will be able to use OPUS for all account activity. Please click here for more information.

REGISTRATION

  • All nursing students are automatically registered and cannot choose the time or day of their courses. Because nursing students are mass enrolled into their classes each semester, you and your classmates will have the exact same schedule. You will receive your official class schedule during orientation in August.

HOW TO APPLY FOR DISABILITY SERVICES

Emory University is committed to providing all students, faculty, and staff the opportunity to succeed within the Emory community. The Office of Disability Services (ODS) assists qualified students in obtaining a variety of services (i.e., alternative testing, notetaking, interpreting, advocacy, mobility/transportation, etc.) and ensures that all matters of equal access, reasonable accommodation, and compliance are properly addressed. If you may need any of the services provided by the Office of Disability Services, please complete the registration process outlined here.

ON-CAMPUS PARKING PERMIT

  • If you intend to park on campus, you will need to register for a parking permit. Parking deck assignments are made on a first come/first serve basis.Please refer to the Transportation and Parking website for online parking registration dates. If you have any questions feel free to contact the Parking office at 404.727.7275.
  • Please review the parking regulations on Transportation and Parking website before completing your registration. 

OFF-CAMPUS PARKING

  • Emory encourages its students to explore all transportation options for travel to campus before registering to park on campus. Options including public transportation, Park-n-Ride, and carpooling are outlined on by the Office of Transportation and Parking. The cost savings — several hundred dollars — are significant.

OFF-CAMPUS HOUSING OPTIONS

Nursing students are welcome to live on-campus or off campus. For information about living on-campus, please contact Residence Life & Housing. If you are interested in living off campus, there are a number of housing options. You may want to begin your housing search using Emory’s Off Campus Housing Finder. Below is a list of some apartment complexes near campus:

Please keep in mind that Emory University is unable to make any official recommendations for off campus housing.

Clinical Compliance

STEPS TO COMPLETE YOUR STUDENT RELEASE FORM, BACKGROUND CHECK, AND DRUG SCREEN

In order to meet the requirements of the Georgia Hospital Association and clinical sites, we require a background check and drug screen to be completed before you can begin clinicals. Please follow the instructions below to submit your background check and drug screen.

  1. Complete the Student Release Form NO LATER THAN APRIL 1 FOR AMSN STUDENTS JULY 1 FOR BSN AND ABSNThe form can be emailed to son-compliance@emory.edu or faxed to 404.921.9505.
  2. Then, you will need to complete the background check and drug screen using these instructions NO LATER THAN MAY 1 FOR AMSN STUDENTS AND AUGUST 1 FOR BSN AND ABSN STUDENTS.

STEPS TO COMPLETE YOUR IMMUNIZATION REQUIREMENTS

All incoming students must meet the CDC and American College Health Association immunization guidelines prior to enrolling in classes. 

  1. A copy of your immunizations must also be sent to Emory University Student Health Services.  This can be sent via email to immunizations-shs@emory.edu or mailed to Attn: Molly Mitchell 1525 Clifton Road NE Atlanta, GA 30322. 
  2. Please sign in to your Emory Patient Portal using your OPUS user ID and password to complete the online Student Health Services' immunization form. The online Student Health Services' immunization form can be found under "Forms" on the left side of the page. 

The deadline to submit the above documentation is May 1 for AMSN students and August 1 for BSN and ABSN students. Please keep a copy of your immunization information for your records.

STEPS TO COMPLETE YOUR PHYSICAL EXAM REQUIREMENTS

  1. A copy of your physical should be sent to Emory University Student Health Services.  This can be sent via email to immunizations-shs@emory.edu or mailed to Attn: Molly Mitchell 1525 Clifton Road NE Atlanta, GA 30322

The deadline to submit the above documentation is May 1 for AMSN students and August 1 for BSN and ABSN students Please keep a copy of your physical exam information for your records.

STEPS TO OBTAIN STUDENT HEALTH INSURANCE

All Emory University students are required to have health insurance. Under this requirement, students must either purchase:

  • Emory University Student Health Insurance Plan (offered by Aetna student health) or,
  • Provide documentation of enrollment in a comparable United States-domiciled plan.

Students wishing to waive enrollment in the Emory Student Health Insurance Plan will need to complete the annual waiver process via OPUS prior to the first day of Fall classes. For information about student health insurance requirements and the health insurance waiver, please click here.

STEPS TO COMPLETE YOUR STUDENT HEALTH HISTORY

  1. Please log into your Patient Portal to complete your health history.

The deadline to complete your Student Health History is May 1 for AMSN students and August 1 for BSN and ABSN students.

STEPS TO COMPLETE YOUR IMMUNIZATION REQUIREMENTS

  1. Review the required immunizations to begin the nursing program. 
  2. Please upload your immunization records to georgia.acemapp.org for review by the School of Nursing. If you do not have proof of the vaccine, you will also need to submit the polio vaccine affidavit with your immunization record.

You will not receive access to ACEMAPP until July 1.

STEPS TO COMPLETE YOUR PHYSICAL EXAM REQUIREMENTS

  1. Have your health care provider complete a physical that shows evidence of good physical health. Click here to download and print the examination form.
  2. Please upload your physical exam to georgia.acemapp.org for review by the School of Nursing.

You will not receive access to ACEMAPP until July 1.

STEPS TO COMPLETE YOUR CPR CERTIFICATION

Basic Life Support (BLS) for Health Care Providers through the American Heart Association is required for all incoming students.

  1. Please visit the American Heart Association’s website to locate a class near you. Your signature on the back of the card is required. 
  2. Please upload a copy of your CPR card into ACEMAPP at www.georgia.acemapp.org.

The deadline to complete your CPR certification is August 1. You will not receive access to ACEMAPP until July 1.

STEPS TO SUBMIT YOUR PHOTO IDENTIFICATION

An original state issued driver’s license or state ID is required. 

  1. Please upload a copy of your photo ID into ACEMAPP at www.georgia.acemapp.org.

The deadline to complete your photo ID is August 1. You will not receive access to ACEMAPP until July 1.

STEPS TO COMPLETE YOUR BLOODBORNE PATHOGENS TRAINING

You will need to complete the Bloodborne Pathogens Training titled "Bloodborne Pathogens (BBP) for Researchers." Please note that you will NOT be able to access the training until AFTER July 1.

  1. After July 1, click here to be taken to the ELMS Course Completion Guide which contains the information neede dto access and complete the ELMS online training. The course code for your training is 240100. Please be sure to enter the correct course code, as there are multiple courses available in the training module. 
  2. Once you have reviewed the slides, click on the “Step 2:  Take the Assessment” link.  You should save after each response in the event there is a server issue.
  3. Upload a copy of the certificate designating your training completion into ACEMAPP at www.georgia.acemapp.org

If you experience any difficulties accessing the blood borne pathogen certificate of completion, please contact the ELMS help desk at 404.727.7777.

The deadline to complete and upload your Bloodborne Pathogens Training into ACEMAPP is August 1. You will not receive access to ACEMAPP until July 1.

STEPS TO COMPLETE YOUR HIPAA ASSESSMENT

The Health Insurance Portability and Accountability Act of 1996 (HIPAA) directs health care providers, payers, and other health care entities to develop policies and procedures to ensure the security, integrity, privacy and authenticity of health information and to safeguard access to and disclosure of health information. Students are also obligated to follow these laws. As part of the contractual requirements between clinical training sites and the School of Nursing, students must receive documented training regarding confidentiality and privacy of protected health information covered under HIPAA. Students will also receive site-specific training upon arrival at the clinical site.

  1. Click here for instructions
  2. Please complete and print the assessment page. 
  3. Upload the printed assessment page into ACEMAPP at www.georgia.acemapp.org

If you experience any difficulties accessing HIPAA training, please contact the ELMS help desk at 404.727.7777.

The deadline to complete your HIPAA assessment and upload it into ACEMAPP is August 1. You will not receive access to ACEMAPP until July 1.

RN LICENSURE REQUIREMENTS

To satisfy requirements of the Georgia Board of Nursing, you are required to present your original Georgia RN License. Because a valid Georgia RN license is required in order for you to enroll in classes, The license verification process will be done through the Georgia Board of Nursing's online system.

  • Please upload a copy of your original RN license into ACEMAPP at www.georgia.acemapp.org
  • If you have not already done so, you will need to begin the process of applying for your license as it can take several weeks to complete. For more information please visit the Georgia RN Licensing page.

The deadline to upload your RN licensure into ACEMAPP is August 1. You will not receive access to ACEMAPP until July 1.

Textbooks and Supplies

GUIDELINES FOR PROFESSIONAL APPEARANCE

WHAT TO PURCHASE

  • White, hip-length lab coat with the School of Nursing emblem embroidered on the left upper chest area in navy blue thread

HOW TO PURCHASE YOUR NURSING LAB COAT

  • Your nursing uniform must be purchased from  Emory University Barnes & Noble Bookstore (Oxford Rd Bldg., 1390 Oxford Rd., Atlanta, GA 30322). Information about when students can order uniforms will be available shortly. You will also receive an email with details about uniform ordering.

1. SPECIFIC EQUIPMENT REQUIREMENTS BY SPECIALTY

  • Adult Gerontology Acute Care

    • Cardiac quality stethoscope
  • Adult Gerontology Primary Care Nurse Practitioner

    • Cardiac quality stethoscope
    • Reflex hammer
    • Turning fork
    • Otoscope and ophthalmoscope
  • Emergency Nurse Practitioner

    • Cardiac quality stethoscope
    • Reflex hammer
    • Turning fork
    • Otoscope and ophthalmoscope
  • Family Nurse Practitioner

    • Cardiac quality stethoscope
  • Nurse-Midwifery

    • Cardiac quality stethoscope with bell and diaphragm
    • Reflex hammer
    • Pocket otoscope and ophthalmoscope
    • Retractable tape measure with centimeters
    • Mini Baby and pelvis (required for education with patients and in clinical) 
    • Plastic Perineum (for suture practice) 
    • Suture kit (with full size pick-up, full size needle driver, full size scissors)
  • Neonatal Nurse Practitioner

    • Littmann Classic II Infant Stethescope
    • Phillips Wee-Sight transilluminator
  • Pediatric Acute Care

    • Cardiac quality stethoscope with bell and diaphragm
  • Pediatric Primary Care

    • Cardiac quality stethoscope
    • Otoscope and ophthalmoscope
  • Women's Health

    • Cardiac quality stethoscope

2. IDENTIFICATION*

All Nursing students are required to have a valid EmoryCard. Prior to arrival, students are required to upload a new photo through the EmoryCard website. Download instructions for submitting a photo

EmoryCard with Prox Access with Student Name Badge- required for students who are not currently enrolled or employed by Emory University

  • Your Official University EmoryCard will have PROX access and allow for access into restricted areas at the hospitals during clinical rotations.
  • The cost of the card is $28.  Beginning in April, you can log on to your application portal to pay for the charge.
  • For students starting in the Summer, photos must be uploaded by May 1st.
  • For students starting in the Fall, photos must be uploaded by August 7th. 

Student Name Badge required for students who are currently enrolled or employed by Emory University

  • Your Nursing School name badge will serve as your ID for clinicals.  Your currently prox card will provide access for buildings or your EmoryCard account.
  • The cost of the card is $3.00. Beginning in April, you can log on to your application portal to pay for the charge.
  • For students starting in the Summer, photos must be uploaded by May 1st.  
  • For students starting in the Fall, photos must be uploaded by August 7th. 
  • Photos will only need to be updated if they are older than two years. 



REQUIRED TEXTBOOKS

A complete list of required textbooks is available at the Emory University Barnes and Noble website.

EMORY UNIVERSITY BARNES AND NOBLE BOOKSTORE

Oxford Road Building
1390 Oxford Rd
Atlanta, GA 30322

You can contact the store directly at 404.727.6222.

SMART PHONE REQUIREMENTS

A smart phone with a data plan is required for all nursing students. You will be required to use your smart phone as a reference tool in clinical settings. 

Many wireless carriers offer a student discount. Verizon Wireless offers a 15% discountAT&T offers a 15% discount on some charges. All smart phones and tablets are able to operate using Emory systems under these policy guidelines.

WIFI

Emory University offers secure WiFi on campus for all students. We recommend that you choose a phone with WiFi capability.

LAPTOP COMPUTERS

All students are required to have a laptop computer for class. Most exams will be taken on the computer. Please review the minimum computer requirements below:

Hardware

  • Processor: Intel Core i5 or i7 (or equivalent AMD processor)
  • Memory: 8 GB RAM
  • Hard Disk: 500 GB SATA or 256 GB solid state drive (SSD)
  • Removable Storage: Not necessary (DVD recordable, USB flash drive or external hard drive for backups recommended)
  • Display: 1024x768 minimum (1280x800, 13” display or larger would be better)
  • Networking: WiFi 802.11g (802.11n better, 802.11ac best)
  • Operating System: Windows 7/8.1/10 home premium or higher, Mac OS 10.8 or higher (Windows 7 starter or Home basic editions not recommended)

Software

  • Modern Browser: Internet Explorer 10 or newer, Firefox (latest version), Chrome (latest version)
  • Microsoft Office 2010 Professional (or 2011 for Mac) (MS Office Free to Emory Students)
  • McAfee VirusScan Enterprise (Free to Emory Students)
  • Respondus Lockdown Browser (Free to Emory Students)
  • Additional software may be required.

2017 Admitted Students' Day